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Lake Lure Newcomers Club
ARTICLE I - NAME
This organization shall be known as the Lake Lure Newcomers
ARTICLE II - PURPOSE AND OBJECTIVES
Section 1: The focus of this organization shall be the development of fellowship and acquaintance among new residents to Lake Lure and also for residents who have lived here awhile, to meet new friends.
ARTICLE III - MEMBERSHIP
Section 1: Membership is open To all persons in the Lake Lure area who were members in the first two formative years and; To all persons establishing a new residence in the Lake Lure area within the last two years.
Section 2: A membership is defined as an individual who pays timely annual dues.
Section 3: Paid members will be able to participate in all club functions.
Section 4: Continued membership is contingent upon payment of dues at the beginning of each fiscal year of the club (April to April).
Section 5: A prospective member may attend two (2) meetings, either social functions or interest group activities before becoming a member.
Section 6: Any widowed member may submit a written request to the Board of Directors to allow a membership to a non-member who would be a companion to the widowed member at Newcomers functions. This would be known as a COMPANION MEMBERSHIP. This membership is the only exception allowed to the (2) year residence restriction.
ARTICLE IV – DUES
Section 1: The fiscal year shall begin April 1 and end April 1 of the following year. Annual dues shall be payable beginning each fiscal year. Members will become delinquent by May 1 for non-payment of dues and will be dropped from the directory and mailing list. Annual dues will be set by the Board of Directors, as they deem necessary.
ARTICLE V - MEETINGS
Section 1: There shall be Board of Directors meetings as needed, but at least two (2) a year.
Section 2: Regular meetings of the club (all members get-togethers) shall be held the 4th Saturday of every other month. Meeting dates may be changed by the Board of Directors if deemed advisable.
Section 3: The October meeting shall be referred to as the annual business meeting and shall be for the purpose of announcing new officers. These officers will assume their duties January 1.
ARTICLE VI - FINANCE AND RECORDS
Section 1: The Treasurer shall disburse all club funds upon receiving a valid receipt for expenditures made on the club’s behalf. Any funds over the approved budgeted amount will require Board approval.
Section 2: The Board may provide for an audit of operations.
ARTICLE VII - ELECTION OF OFFICERS
Section 1: The chairperson of the Nominating Committee shall present a slate of officers at the October meeting in two-year periods (i.e., 10/2003, 2005, 2007, etc.) Election of the officers shall be held at the October meeting. Installation of new officers shall be held at the December meeting.
Section 2: The Executive Board of the Board of Directors shall be the President, Vice President and Treasurer and are elected by a majority vote of the members present at the October meeting. The offices may be filled by individual members or by husband/wife (spouses).
Section 3: With the exception of the office of the President, when a vacancy occurs in any office, such vacancy shall be filled by the vote of the Board of Directors. Should the office of the President become vacant, the Vice President automatically fills such office to the end of the term.
ARTICLE VIII - QUORUM
Section 1: 51% of paid members present at a duly called meeting shall constitute a quorum necessary for a vote or a Vote of General Consent shall be obtained.
ARTICLE IX - EXECUTIVE BOARD
Section 1: The Executive Board shall be composed of the elected Officers of the Club.
Section 2: Chairpersons of the Standing or Special Committees (appointed by the President or Board) may be invited to participate in Board meetings.
Section 3: The duty of the Executive Board is to coordinate plans, activities and have general management of the club and its affairs; to provide a newsletter on a regular basis; to provide a directory of members following the May dues deadline; appoint a representative to attend pertinent meetings for club communication; and other as determined helpful.
Section 4: Should a vacancy occur in an appointed office, the Board of Directors shall appoint a member to fill this position.
Section 5: A 2/3 majority of the Executive Board shall constitute a quorum of the Board.
ARTICLE X - DUTIES OF OFFICERS
Section 1: The President shall be the chief executive officer of the club and shall preside over all meetings and the Executive Board. The President shall be an ex-officio member of all standing and special committees, except the Nominating Committee. The President shall perform such other duties that usually pertain to the office of the President. The President may, in the absence of the Treasurer, sign and endorse checks. Additional duties may be assigned to officers and chairpersons by the President as deemed necessary.
Section 2: The Vice President shall preside in the absence of the President or when called upon to do so. The Vice President shall serve as Program Chairperson for the general meetings.
Section 3: The Treasurer shall receive all monies for the organization and shall be charged with the responsibility of maintaining the club’s bank account and keeping accurate records of the clubs finances. The Treasurer shall report all receipts, expenditures and outstanding bills in a financial report as needed by the Board.
ARTICLE XI - STANDING COMMITTEES AND CHAIRPERSONS
Section 1: Standing Committee chairpersons are appointed by the newly elected officers and may attend Board meetings as requested by the Board.
Section 2: The current standing committees are: Newsletter, Interest Groups, Vista Seekers, Duplicate Bridge, Pot Luck, Out n About, Gourmet. The Board of Directors, may appoint additional Standing or Special Project Committees as needed.
Section 3: The President is ex-officio of all committees except the Nominating Committee.
ARTICLE XII - SPECIAL COMMITTEES
Section 1: Nominating Committee shall be appointed by the President with approval by the Board of Directors.
It shall consist of 3 members of which one shall be a current member of the Executive Board. The current member of the Executive Board shall be the chairperson. The committee shall draw up a slate of officers.
Section 2: Bylaws Revision Committee shall consist of at least two (2) Board members and one (1) member at large appointed by the President.
ARTICLE XIII - AMENDMENTS
Section 1: The Bylaws may be amended by a majority of members present at a regularly scheduled meeting provided the Board of Directors has been advised of such amendment and written notice is given to the general membership before the meeting at which said amendment will be presented.
ARTICLE XIV - PARLIAMENTARY
Section 1: The rules contained in Robert’s Rules of Order, Revised, shall govern the organization in all cases to which they are applicable and not inconsistent with the Bylaws of this organization.
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